ORGANIZATION OF WORKING WITH DOCUMENTS AS A COMPONENT OF MANAGEMENT PROCESSES IN LOCAL SELF-GOVERNMENT BODIES

Abstract

The documentation of management information is one of the main components of the activities of local self-government bodies. The transformation of Ukraine on the way to joining the European Union requires decentralization and approximation to European rules and standards. The development of concepts of civic society concepts and the interaction between government bodies and the public call for new approaches to document management. Today, providing access to relevant and reliable information for the population is one of the important tasks of municipalities. The purpose of the article is to study the organization of work with documents in local self-government bodies. The interpretation of such definitions as «information», «management information», «document», «recordkeeping», «electronic document management» was analyzed. Research is based on such scientific methods as: analysis, synthesis, observation, generalization. On their basis, the main areas of work with documents in local self-government bodies were analyzed. The article describes the normative-legal and methodological framework for organizing document management in local self-government bodies. It has been observed that the peculiarities of the organization of work with documents are reflected in the instructions for the administration of local self-government bodies. The specificity of the organization of work with documents in these institutions is that the effect of some of the concluded documents extends beyond their borders, to the entire territory subordinated to the local authority. The application of information and communication technologies creates new information opportunities for searching, analyzing, and processing information. Working with documents in electronic document workflow systems in local self-government bodies eliminates the need to copy them and monitor their movement within the institution disappears. On the basis of the bookkeeping instructions, the organization of the bookkeeping of the Shatsk settlement territorial community of the Volyn region was considered. The list of documents that make up the main part of the documentation and play an important role in the management activities of the local self-government body is defined.