THE ROLE OF INFORMATION SYSTEMS AND DIGITISATION OF HR PROCESSES IN IMPROVING THE EFFECTIVENESS OF ORGANISATIONAL RESOURCE MANAGEMENT IN THE SAFETY SYSTEMS

Abstract

The study aims to provide scientific justification for the theoretical and methodological foundations and develop practical recommendations for improving the processes of digitisation of military and personnel records in the personnel management system. Particular attention is paid to improving management efficiency in a transformational environment caused by martial law and the needs of post-war reconstruction. The work uses a set of interrelated methods: the dialectical-logical method to substantiate the foundation of HRM digitalisation; analysis and synthesis to study the architecture of enterprise operating systems; economic evaluation methods to determine the effectiveness of automated systems implementation. It is substantiated that the digitalisation of HRM in the security sector is a transition from disparate paper-based systems to integrated platforms that provide a ‘single source of reliable data’. The need for seamless synchronisation of personnel processes (hiring, dismissal, transfer) with military registration functions, dictated by the strict norms of special Ukrainian legislation, has been proven. It has been determined that the automation of routine operations significantly reduces operating costs, shortens the cycle of HR procedures, and minimises the risks of legal liability due to accounting errors. Critical challenges have been identified, such as technological incompatibility of data formats (HRMS vs. state registers) and the need to implement the highest cybersecurity standards (RBAC, encryption) to protect sensitive military registration data. A transition to a cognitive-analytical approach using artificial intelligence (AI) and Big Data for predictive analysis of staff turnover and compliance risks (compliance with legislation) has been proposed. The results of the study can be used by security sector managers and HR professionals to optimize HR work. The authors emphasise that in order to fully realise the potential of digitalisation, further harmonisation of national legislation is necessary, in particular with regard to giving full legal force to electronic military registration documents and automating data exchange with state registers.