CHARACTERISTICS OF IMPLEMENTATION OF DOCUMENT TRANSFER DIGITALIZATION IN STATE INSTITUTIONS (EXAMPLE OF LIBRARIES AND ARCHIVES)

Abstract

This article delves into the comprehensive analysis of implementing digital technologies in the operations of state libraries and archives to enhance document management, preservation, and information accessibility. The study identifies key challenges faced by institutions during digital transformation, such as preserving information value, ensuring data confidentiality, and integrating with legacy systems. Through the examination of successful cases of digital initiative implementation, crucial success factors are discerned, including openness, collaboration, utilization of modern technologies, and staff training. Drawing from the research findings, the article provides concrete recommendations for the effective adoption of digital technologies, encompassing the formulation of transformation strategies, investment in technical infrastructure, personnel training, and partnership cultivation. Drawing insights from successful case studies, pivotal success elements are distilled, encompassing transparency, cooperative synergy, adoption of cutting-edge technologies, and workforce education. Anchored in empirical findings, the article furnishes practical guidelines to facilitate the efficient integration of digital tools, spanning the formulation of transformation blueprints, strategic investments in technological infrastructure, capacity-building through training initiatives, and the establishment of collaborative networks. The conclusions underscore the imperative of striking a balance between accessibility and confidentiality in digital transformation efforts, while also outlining prospects for further research in this dynamic domain. As institutions adapt to the digital era, the insights presented in this article contribute to a holistic understanding of the challenges and opportunities involved, facilitating informed decision-making for sustainable progress. The conclusions underscore the necessity of harmonizing data accessibility and security, presenting a roadmap for further scholarly inquiry in this vibrant landscape. As institutions embrace the digital age, the elucidations in this article offer a comprehensive framework to navigate challenges and harness prospects, empowering well-informed decision-making for sustained advancement.